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We are conducting a small event, where different participants will compete with each other in many sports. This is a sample letter format for inviting someone to participate in or attend a fundraising event for a charity. Letter requesting police presence at an event. If you are organizing an event then application for permission to organize an event is a must. Requests for Police staffing for events should be made as far in advance as possible and must be submitted on-line, at least three weeks prior to the event. Remember to use an officer’s title when writing to a police officer, and write in a formal tone. Company name Street Name and Number Postcode and City Country (State) MM/DD/YYYY Company name Name ad Surname of the receipant Street Name and Number Postcode and City Country (State) SUBJECT: INVITATION FOR Dear Mr./Ms. When requesting police presence for security at your event, be clear about the details of the event and your contact information. how to notify lehigh police about your event: LUPD has put together a POLICE/SECURITY EVENT REVIEW FORM to help determine whether a security detail is needed for your event. A permission letter for an event is written in order to seek permission for some event in a certain venue. Guest speakers are one of the main attractions at a conference, graduation ceremony, special event or meeting, and the best ones are usually booked well in advance.Event organizers need to invite their guest speaker of choice at least six months to one year in advance of the date of the event. Invitation Letter to a Guest of Honor. 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